2013 Meeting Schedule

Originally posted on 

Follow the link below to obtain a .doc copy of the 2013 CACEF meeting schedule

Updated CACEF Research Commitee Procedures

Originally posted on 

Follow the link below to obtain a .doc copy of the updated CACEF Clinical Education Research Grant Program
Research Committee Procedures:

Updated Officer Responsibilities and Meeting Planning Guidelines

Originally posted on 

(Adopted 11-07-07, revised 01-06-10)
Site Responsibilities:
  • Locate speaker, or gain assistance from CACEF co-chairs for speaker ideas
  • Talk with speaker ahead of time to discuss technology needs, if any, for presentation
  • Request speaker handout ahead of time, and make at least 20 copies for CACEF meeting attendees
  • Provide CACEF secretary with location and facility map/directions for meeting at least 2 weeks prior to meeting
  • If speaker stipend is required, speak to CACEF treasurer concerning availability of funds, check requests, etc.
  • Provide beverages (e.g. water, pop) and a snack for approximately 20 participants
  • Put up signs to direct foot traffic on site at location of meeting
  • Confirm with organization if host site is provider of CE hours
Speaker Responsibilities:
  • Prepare 1 hour of material on agreed upon topic
  • Prepare at least 1 page handout concerning topic to fulfill the requirements for CEU credit. Components to stress for consideration for CEU hour:
    • Handout (at least one page)
    • References for presentation
    • Objectives
  • Communicate with site host about any technology needs, and share handout ahead of time so copies can be prepared prior to the meeting
CACEF Co-chair Responsibilities:
  • Prepare yearly agenda (locations, topics) at December wrap-up meeting
  • Assist with contacting and setting up speakers
  • Confirm site, speaker, and locations at least 1 month prior to meeting
  • Prepare CEU certificates and sign, 20 copies
  • Take attendance, if secretary is not present, and record on attendance tracking sheet
  • Prepare feedback form, 20 copies
  • Lead introductions at meeting, and facilitate discussion of CACEF agenda items
  • Summarize feedback form following meeting
  • Follow up on issues for upcoming meetings to report at next meeting
  • Attend a minimum of half the scheduled meetings per year
  • Communicate with other co-chair to ensure that at least one co-chair is at every meeting
  • Relay feedback from meeting to speaker
  • Relay feedback from meeting to secretary for filing with the speaker’s handouts
  • Convene ad-hoc research reviewers as requested
  • Send recognition letters to Outstanding Clinical Instructors and their facilities
CACEF Secretary Responsibilities:
  • Contact webmaster to update website as needed
  • E-mail meeting reminder with directions 1-2 weeks prior to meeting
  • Provide sign in sheet at meeting
  • Route sign in sheet
  • Document attendance on main attendance form, or give to co-chair
  • Maintain list of members’ contact information based on report from treasurer
  • Maintain list of members’ e-mail addresses for monthly reminders
  • Send out minutes/handouts of previous meeting with directions/reminder of upcoming meeting
CACEF Treasurer Responsibilities:
  • Track CACEF funds
  • Reimburse members for approved costs
  • Receive and track membership dues
  • Provide treasurer’s written report yearly and orally as needed
  • Manage CACEF bank account
Follow the link below for a .doc copy of the Officer Responsibilities / Meeting Planning Guidelines: